AI Safe-Use Pack · Recruitment Agencies
Use AI across your desk without the data and bias risk
Recruiters live in candidate data, and AI now touches sourcing, screening, writing and outreach. That is a lot of personal data, and a real discrimination risk, moving through tools nobody formally approved. This is not a single template: it is a complete system, with six core documents rewritten for how agencies actually work.
Sound familiar?
- ▸ Consultants paste CVs and candidate details into AI tools with no approved-tool list.
- ▸ AI screening and ranking can introduce bias, which is a discrimination risk under the Equality Act.
- ▸ Clients and PSL applications increasingly ask what your AI policy is.
- ▸ Candidate data means UK GDPR applies, and there is no documented basis or control.
Why now
Candidate data is personal data, automated screening carries discrimination risk, and clients are starting to ask. A clear policy protects the agency and helps win work.
A system, not a template
Anyone can sell you a policy document. This is a coherent system where the pieces reference each other, built around the bodies and risks that are specific to recruitment agencies. Seven core documents are rewritten for your world; the rest of the toolkit comes with it.
Specialised for recruitment agencies
The full policy, with candidate data, hiring decisions, fairness and client confidentiality built in.
Automated-decision rules (Article 22), the human-decision bright line, Equality Act bias and neurodiversity safeguards, adverse-impact monitoring, and candidate transparency.
ICO and UK GDPR, the Equality Act and EHRC, agency conduct rules, right-to-work, and the EU AI Act high-risk classification for EU-facing work.
Recruitment examples: candidate records, right-to-work documents and DBS data.
An editable, scored spreadsheet pre-loaded with real recruitment scenarios, including auto-rejection and screening-bias risks.
What to check for ATS, CV-screening, sourcing and video-interview tools, plus a default-on AI audit.
A comprehensive data protection impact assessment, with a worked example for an AI CV-screening tool and the Article 22 triggers that apply to you.
Plus the complete core toolkit
- ✓ Approved Tools Matrix (Excel, pre-filled for your sector)
- ✓ Prompting & Verification Guide
- ✓ AI Vendor Assessment Checklist
- ✓ AI Incident Response Plan
- ✓ AI Disclosure & Privacy Clauses
- ✓ Employee One-Page Guide
- ✓ AI Literacy Tracker (Excel)
- ✓ Verification Tiers visual
- ✓ Glossary of Acronyms (sector-aware)
- ✓ Start Here guide and 30-minute route
What makes this edition worth it
- ★ Built around the two things that catch recruiters out: automated-decision law and Equality Act bias.
- ★ Sets a human-decision bright line and adverse-impact monitoring, not just an acceptable-use clause.
- ★ The risk register and tools shortlist are working spreadsheets built from real agency scenarios, not screenshots.
Common questions
- Is this legal advice?
- No. It is a practical, professionally written starting point, not legal advice and not a substitute for it. Every document says so, and we point you to professional advice where it is warranted.
- Can I edit everything?
- Yes. You get editable Word and Excel files alongside polished PDFs. The risk register and tools shortlist are working spreadsheets, not screenshots. Fill in the placeholders, delete what you do not need, and make it yours.
- How is this different from the general pack?
- You get the complete core system, and seven of its documents are rewritten specifically for recruitment agencies, with the examples, terminology and risks that matter to you. It is the difference between a generic policy and one that already speaks your language.
- How long does it take to adopt?
- About 30 minutes to a defensible baseline: complete the policy, fill in the approved-tools matrix, and circulate the one-page staff guide. The rest builds on that as you go.
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Provided for general information, not legal advice. Adapt to your own circumstances and take professional advice where appropriate.