AI governance, made practical
The AI Safe-Use Pack
Not a single template: a complete, coherent system of fourteen components. Everything a UK business needs to allow AI confidently, a clear policy and the templates that make it real. Editable files, instant download, written for UK GDPR and the EU AI Act.
One-off payment · instant download · UK VAT added at checkout
What you get
Fourteen components that work as one system, not a folder of loose files.
| Component | What it does | Format |
|---|---|---|
| AI Acceptable Use Policy | Your core policy: what is permitted, what is not, and who is accountable. | Word + PDF |
| Data Classification Guide | A one-page reference so staff know what data may go into AI tools. | PDF + Word |
| Approved Tools Matrix | The single list of AI tools you have approved, and for what data. | Excel |
| AI Risk Register | Track specific risks, controls and owners, with scoring built in. | Excel |
| Prompting & Verification Guide | How to ask well and, more importantly, check what comes back. | PDF + Word |
| Vendor Assessment Checklist | The questions to ask before approving any new AI tool. | PDF + Word |
| Incident Response Plan | What to do, fast, when AI use goes wrong. | PDF + Word |
| DPIA Starter Template | A screening check and step-by-step template for assessing the data-protection risk of an AI tool. | PDF + Word |
| AI Disclosure & Privacy Clauses | Ready-to-paste privacy-notice, proposal and website wording for stating how you use AI. | PDF + Word |
| Employee One-Page Guide | The staff-facing short version, ready to circulate. | PDF + Word |
| AI Literacy Tracker | A record of who has been briefed and trained. | Excel |
| Verification Tiers visual | A printable one-pager: how much to check AI output, by risk. | |
| Glossary of Acronyms | Plain-English meaning of every acronym in the pack. | PDF + Word |
| Pack User Guide | How the pieces fit, and the fastest route to a working baseline. | PDF + Word |
Common questions
- Is this legal advice?
- No. It is a practical, professionally written starting point. It is not legal advice and does not replace it. Each document says so, and we point you to professional advice where it is warranted.
- Can I edit everything?
- Yes. You get editable Word and Excel files alongside polished PDFs. Fill in the placeholders, delete what you do not need, and make it yours.
- How long does it take to use?
- You can reach a sensible, defensible baseline in about 30 minutes by completing the policy and the approved-tools matrix, then circulating the one-page staff guide.
- Who is it for?
- UK small and mid-sized businesses that already use AI tools and want a clear, low-fuss way to govern that use. Sector editions are available for training providers, recruitment and accountancy.
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This pack is provided for general information and is not legal advice. You are responsible for adapting it to your circumstances.