AI Safe-Use Pack · Schools & Colleges
AI governance for your school, built around pupils and safeguarding
Staff are already using AI to plan lessons, build resources and draft feedback. That is welcome, until pupil data ends up in the wrong tool, AI strays into marking, or pupil-facing AI slips past your filtering. This is not a single template: it is a complete system, with seven core documents rewritten for how schools and colleges actually work.
Sound familiar?
- ▸ Staff paste pupil names and work into free AI tools with no policy in place.
- ▸ Most of your data is children’s data, so the ICO’s stricter expectations apply.
- ▸ Pupils using AI in coursework engages JCQ rules, and getting it wrong is malpractice.
- ▸ Pupil-facing AI sits squarely inside KCSIE, the Prevent duty and filtering and monitoring.
Why now
You process children’s data, AI is already in classrooms, and KCSIE, the DfE and the ICO all expect clear oversight. A documented, sensible position is exactly what governors, the DfE and Ofsted want to see.
A system, not a template
Anyone can sell you a policy document. This is a coherent system where the pieces reference each other, built around the bodies and risks that are specific to schools and colleges. Seven core documents are rewritten for your world; the rest of the toolkit comes with it.
Specialised for schools and colleges
The full staff policy, with pupil data, safeguarding, assessment and online safety built in.
JCQ assessment integrity and pupil declarations, the marking bright line for staff, and pupil online safety, filtering and the Prevent duty.
KCSIE, the DfE’s generative-AI and filtering/monitoring expectations, the ICO Age Appropriate Design Code, Ofsted, exam boards and trust governance.
School examples: pupil records and MIS data, SEND and EHCPs, safeguarding logs, exam material.
An editable, scored spreadsheet pre-loaded with real school scenarios, including malpractice, filtering-bypass and deepfake risks.
What to check for your MIS, teaching, marking and pupil-facing tools, plus a default-on AI audit.
A comprehensive data protection impact assessment, with a worked example for an AI tool that processes pupil work and the children’s-data triggers that apply.
Plus the complete core toolkit
- ✓ Approved Tools Matrix (Excel, pre-filled for your sector)
- ✓ Prompting & Verification Guide
- ✓ AI Vendor Assessment Checklist
- ✓ AI Incident Response Plan
- ✓ AI Disclosure & Privacy Clauses
- ✓ Employee One-Page Guide
- ✓ AI Literacy Tracker (Excel)
- ✓ Verification Tiers visual
- ✓ Glossary of Acronyms (sector-aware)
- ✓ Start Here guide and 30-minute route
What makes this edition worth it
- ★ Written to the framework that actually governs schools: KCSIE, the DfE, the ICO Children’s Code, Ofsted and JCQ.
- ★ Handles the three things that catch schools out: children’s data, assessment integrity, and pupil online safety with filtering and monitoring.
- ★ The risk register and tools shortlist are working spreadsheets built from real school scenarios, not screenshots.
Common questions
- Is this legal advice?
- No. It is a practical, professionally written starting point, not legal advice and not a substitute for it. Every document says so, and we point you to professional advice where it is warranted.
- Can I edit everything?
- Yes. You get editable Word and Excel files alongside polished PDFs. The risk register and tools shortlist are working spreadsheets, not screenshots. Fill in the placeholders, delete what you do not need, and make it yours.
- How is this different from the general pack?
- You get the complete core system, and seven of its documents are rewritten specifically for schools and colleges, with the examples, terminology and risks that matter to you. It is the difference between a generic policy and one that already speaks your language.
- How long does it take to adopt?
- About 30 minutes to a defensible baseline: complete the policy, fill in the approved-tools matrix, and circulate the one-page staff guide. The rest builds on that as you go.
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Provided for general information, not legal advice. Adapt to your own circumstances and take professional advice where appropriate.