AI Safe-Use Pack · Accountants & Bookkeepers
Let your practice use AI without risking client confidentiality
AI bookkeeping and drafting tools are spreading fast through practices, and they are genuinely useful. The risk is client financial data flowing into tools that were never assessed, against your confidentiality and professional duties. This is not a single template: it is a complete system, with six core documents rewritten for how practices actually work.
Sound familiar?
- ▸ Staff paste client financials and personal details into AI tools with no approved list.
- ▸ Client confidentiality and professional-body principles sit uneasily with ad-hoc AI use.
- ▸ AI confidently invents tax rules and miscalculates, and someone has to catch it.
- ▸ Clients are beginning to ask how their data is handled when you use AI.
Why now
Client financial data is confidential and often personal, professional duties apply, and AI tools are already in your team’s hands. A documented policy is the sensible baseline.
A system, not a template
Anyone can sell you a policy document. This is a coherent system where the pieces reference each other, built around the bodies and risks that are specific to accountancy practices. Seven core documents are rewritten for your world; the rest of the toolkit comes with it.
Specialised for accountancy practices
The full policy, with client confidentiality, professional ethics, tax accuracy and AML built in.
How AI maps to your professional body's five fundamental principles and PCRT, the confidentiality line, and verifying AI tax and figure output.
Professional-body and HMRC expectations, the Money Laundering Regulations (due diligence, SARs and tipping-off), data protection and audit.
Accountancy examples: client financials, tax data, NINOs and UTRs, and AML material.
An editable, scored spreadsheet pre-loaded with real practice scenarios, including wrong tax advice and AML exposure.
What to check for bookkeeping, tax, practice-management and document tools, plus a default-on AI audit.
A comprehensive data protection impact assessment, with a worked example for an AI bookkeeping assistant and the client-data triggers that apply to you.
Plus the complete core toolkit
- ✓ Approved Tools Matrix (Excel, pre-filled for your sector)
- ✓ Prompting & Verification Guide
- ✓ AI Vendor Assessment Checklist
- ✓ AI Incident Response Plan
- ✓ AI Disclosure & Privacy Clauses
- ✓ Employee One-Page Guide
- ✓ AI Literacy Tracker (Excel)
- ✓ Verification Tiers visual
- ✓ Glossary of Acronyms (sector-aware)
- ✓ Start Here guide and 30-minute route
What makes this edition worth it
- ★ Built around client confidentiality and your professional body's fundamental principles.
- ★ Handles anti-money-laundering explicitly: due diligence, suspicious activity reports, and the tipping-off trap.
- ★ The risk register and tools shortlist are working spreadsheets built from real practice scenarios, not screenshots.
Common questions
- Is this legal advice?
- No. It is a practical, professionally written starting point, not legal advice and not a substitute for it. Every document says so, and we point you to professional advice where it is warranted.
- Can I edit everything?
- Yes. You get editable Word and Excel files alongside polished PDFs. The risk register and tools shortlist are working spreadsheets, not screenshots. Fill in the placeholders, delete what you do not need, and make it yours.
- How is this different from the general pack?
- You get the complete core system, and seven of its documents are rewritten specifically for accountancy practices, with the examples, terminology and risks that matter to you. It is the difference between a generic policy and one that already speaks your language.
- How long does it take to adopt?
- About 30 minutes to a defensible baseline: complete the policy, fill in the approved-tools matrix, and circulate the one-page staff guide. The rest builds on that as you go.
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Provided for general information, not legal advice. Adapt to your own circumstances and take professional advice where appropriate.